Guest list and RSVPs: managing confirmations on a boat
On a boat, capacity is a legal limit, not just a recommendation. Keeping a rigorous track of your guest list is therefore essential to avoid unpleasant surprises at boarding.
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Set a reply deadline
Ask for confirmation early enough to adjust the catering and the boat. A personal follow-up with guests who have not replied markedly improves the response rate.
Track capacity in real time
- Keep a single table of confirmed, declined and pending guests
- Count plus-ones and children
- Never exceed the boat's maximum capacity
Plan for cancellations
An event always loses a few guests at the last minute. Build a reasonable margin into your catering forecasts, without exceeding the actual capacity on board.
Share the final list
Send the final list to the crew and to the person in charge of the welcome a few days beforehand. This smooths boarding and limits errors.
Frequently asked questions
Is a deposit required?
Yes, a booking is generally confirmed by paying a deposit, with the balance settled before or after the event as agreed.
Does requesting a quote commit me to anything?
No, requesting a quote commits you to nothing: it simply gives you a priced proposal tailored to your plans.
Can I change the date or number of guests after booking?
In most cases, yes, subject to availability: let us know as soon as possible so that we can update your booking.
Size your event precisely
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